PRIVACY POLICY

HRX Racewear UK respects your privacy and is committed to protecting the rights and freedom of data subjects, and processing your personal data safely and securely. This privacy policy explains how and why we use personal data that we collect from you, or that you provide to us.

We hold personal data about our employees, clients, suppliers, and other individuals for a variety of business purposes.

It is important that you read this policy, so you are fully aware of how and why we are using your data. The HRX Racewear UK GDPR (General Data Protection Regulations 2016) policy supplements any other notices and is not Intended to supersede them. The data controller is Claire Taylor, HR Manager for United Autosports, whose registered office Is Rosie Road, Wakefield, West Yorkshire, WF6 1ZB.

Individuals whose data we collect and process

We collect and process data from those who visit our website (hrxracewear.co.uk).

Data we process about individuals

We only collect and process personal data relevant to the type of transaction or interactions that you have with HRX Racewear UK. This may include:

•  Information that you provide by filling in forms on the site. This includes information provided at the time of registering to use our site, subscribing to our services, or requesting further services or information.
• We may ask you for information when you report any problems with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to participate in completing surveys that we use for research purposes; these are completed at your discretion.
• Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.
• Marketing and Communications Data, including your preferences in receiving marketing from us, our third parties and your communication preferences.
• Usage Data, including information about how you use our website.
• Any information incidental to that listed above.

Retention and deletion

HRX Racewear UK retains your personal data for as long as necessary, including whilst you remain an active customer, to fulfil the purpose we collected it for including the purpose of satisfying any legal or reporting requirements, unless you ask us to remove your information.

In general, unless still required in connection with the purposes(s) for which it was collected or is processed, we remove personnel data from our records 7 years after the date it was collected unless different retention periods apply should you ask us to delete your information. However, if before that date your personal data is no longer required for business purposes, or we are no longer lawfully entitled to process it or you validly exercise your rights of erasure, we will remove or anonymise your personal data from our records at the relevant time.

Where we anonymise your personal data (so that it can no longer be associated with you) we may use this information for research or statistical purpose indefinitely without further notice to you.

Subject to applicable law, HRX Racewear UK may retain information after account deletion:

• If there is an unresolved issue relating to your account, such as an outstanding invoice.
• If there is a legitimate business reason, such as fraud prevention.
• If we are required to by applicable law and/ or in aggregated and/ or anonymised from.

IP addresses, cookies, and similar technologies

We may collect information about your computer including, where available, your IP address, operating system and browser type for system administration purposes. This is statistical data about our users' browsing actions and patterns and does not identify any individual. This information will be deleted after 3 months. 

We may obtain information about your general internet usage by using technology such as "cookies" which store information on the hard drive of your computer. This type of technology helps us to improve our site and to deliver a better and more personalised service for Public Users and our customers. They enable us to:

• Understand visitor numbers.
• Store information about public user's preferences and to allow us to customise our site according to a public user's interests and offer them goods or services in which we believe they will be interested.
• Speed up your searches; and to recognise you when you return to our site.

To find out more about cookies, including how to control and disable them, please visit http://www.allaboutcookies.org. 

You may refuse to accept some technologies by activating settings on your browser which allows you to refuse the setting of technologies such as cookies. If you refuse all cookies you may be unable to access certain parts of our site. If you do not activate these settings on your browser, it will be taken you have consented to the use of these technologies.

We use Google Analytics and other monitoring software on our site. These types of technologies also allow the proprietor of the technology e.g. Google to access your information. We have no control over how your information is processed by third parties such as Google.

Please read the privacy packages of the provider to understand how your information may be used by these third parties.

3rd party services that we use on our site that may set cookies include:
Google Analytics

Where we store Individual's personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, amongst other things, the processing of your payment details and the provision of support services.

By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Security and control of data

All information you provide to us via the website is stored on a secure server. Unfortunately, no transmission of personal data over the internet can be guaranteed to be 100% secure however we do take care to ensure security of your personal data in use, storage and transmission. It is only accessed by verified persons who have the necessary authority and all who have access to your personal data are obliged to respect the confidentiality of this information. We do use strict procedures and security features in order to reduce the risk of unauthorised access.

How we use your information

We will use information which we hold about you to:

• Ensure that content from our site is presented in the most effective manner for you and for your computer.
• Provide you with information, products or services that you have requested from us or which we feel may interest you and where you have consented to be contacted for such purposes
• Carry out our obligations arising from any contracts entered into between you and us
• Allow you to participate in interactive features of our service when you choose to do so
• Notify you about changes to our services
• Generate personal profile reports about you which we use to help tailor our site and our interactions with you to suit your preferences.

If you are an existing customer, we will only contact you with information about goods and services similar to those which were the subject of a previous sale to you.

We will not disclose personal information about individuals to advertisers or sell your information to any other organisation for marketing purposes.

Sharing your information

We may disclose your personal information to third parties if:

• We sell or buy any business or assets in which case we may disclose your personal data to the prospective seller or buyer of such business or assets
• HRX Racewear UK or substantially all of its assets are acquired by a third party, in which case personal data held about its customers will be one of the transferred assets
• We are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of HRX Racewear UK our customers, or others.
• It is necessary to supply our service to you.
• You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by clicking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at enquiries@hrxracewear.co.uk

Links to other sites

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Accessing your information

The GDPR 2016 legislation is necessary due to the protection of European "Data Subjects" rights and clarifies what companies that process personal data must do to safeguard these rights.

The Act gives you the right to access information held about you. You can find out if we hold any personal information about you by making a "data subject access request" under GDPR 2016. If we do hold information about you, we will:

• Give you a description of it
• Tell you why we are holding it
• Tell you who it could be disclosed to
• Let you have a copy

Any formal subject access request should be made in writing to the address below.

Data Subject Rights

Under the GDPR Legislation, individuals have data and access rights. The following data rights for individuals are provided by the GDPR:

• The right to be informed
• The right to rectification - the right to request the controller to rectify inaccurate personal data
• The right to access
• The right to be forgotten (erasure)- the right to have the controller erase personal data without undue delay. Contingent on the occurrence of one of the following:
  • The data is no longer necessary
  • The data subjects withdraw consent (and consent is the legal basis)
  • Controller has no overriding grounds for continuing processing against the objectification
  • Processing was unlawful
  • Erasure is necessary with current legislation
  • The accuracy of the data is contested
  • The controller no longer needs the data for its original purpose but needs it for legal purposes
  • Right to Data Portability- the right to receive a copy of your data in a commonly used machine-readable format for transfer to another controller (.xls or .csv format)
• The right to restrict the processing of data
• Right to Object - the right to object to processing based on either public interests or legitimate interests. Processing must stop unless the controller demonstrates compelling grounds for continuing the processing or that the processing is necessary in connection with the controller’s legal rights
• Right to Object to Direct Marketing

How can you update or change your information?

If at any time you wish to change your information, you can contact us, providing the updated information.

Should you wish to opt-out of any email notifications and communications with us you can contact us, and we will ensure you do not receive any more communications.

Changes to our privacy policy

The privacy policy will be reviewed yearly and amended accordingly.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to enquiries@hrxracewear.co.uk or in writing to HRX Racewear UK at Rosie Road, Wakefield, West Yorkshire, WF6 1ZB.

 

Policy review date: January 2024